Automate water billing with meter reading recording, billing generation, usage analysis, automated notifications, and customization options for efficient management.
Streamline waste collection billing with automated invoicing, service management, customer tracking, usage analysis, and customizable billing options for effective administration.
Add your buildings, specify their name and location
Add Units
Add units to their respective buildings
Add Tenants
Get tenants and add them to their respective units
Automate Collections
Your tenants will receive automated invoices
Kayapro360 Main Features
Every invoice paid means more revenue coming into your business. Create and send professional invoices to your customers in seconds.
Mpesa Integration
Effortlessly streamline your rent collection process with our integrated M-Pesa payment system. Our system generates invoices and text messages containing payment details, allowing tenants to conveniently pay their rent through M-Pesa. Once payment is made, the system automatically updates the tenant profile, eliminating the need for manual record-keeping. Experience seamless and efficient rent collections with our M-Pesa integration.
Rent SMS Reminders
Stop knocking on tenants' doors and let the system handle it for you with automated rent reminder texts. Our system features a bulk SMS capability that enables you to send automated rent reminders to tenants. Whether it's a specific tenant, a group of tenants, or a general communication to all tenants, our bulk SMS feature makes it easy. Say goodbye to manual reminders and hello to efficient communication with our rent SMS reminders.
Automated Rent Invoicing
With our automated rent invoicing feature, administrative tasks become a breeze. At a specified date of the month, the system automatically generates invoices for all tenants, unless one has an over-payment. This streamlines the billing process, ensuring that all tenants receive accurate and timely billing information without manual intervention. Simplify your property management tasks and stay organized with our automated rent invoicing system.
Automated Water Billing
Streamline your water billing process with our automated system. At a specified date each month, our system automatically generates water bills for all tenants, ensuring accurate and timely billing information. Say goodbye to manual calculations and paperwork, and hello to efficient water billing with our automated system. Simplify your administrative tasks and ensure that all tenants are billed promptly and accurately.
Why use property management software from Kayapro360?
We are a great group of people to work alongside!
Best Customer Support
Kayapro360 will provide you with a state-of-the-art system that allows you to manage your real estate business. We will also help you to become more productive and familiar with the system. Unlimited access to our client service. Our client support and onboarding team are all professionals with backgrounds in property management and accounting to best serve you. You have unlimited access to the team via phone email and live chat.
Customer Satisfaction Guaranteed
Kayapro360 is the best real estate management platform in terms of customer satisfaction. Our clients also recommend us more than any other. This is not a fad. It comes from third-party reviews. We have been voted the best software application for landlords and property managers, as well as real estate professionals, year after year.
Kayapro360 Support Payments For
Residential
Properties
Commercial
Properties
Student
Housing
Affordable Housing
Community Associations
Mobile Homes
Self Storage
Collecting rent payments has never been easier
Kayapro360 is most popular online rent payment platform. Rent and condo fee collection made easy and secure
Kayapro accounting and reporting solutions make tax season easy. You can easily create and customize dozens upon reports. Kayapro can be used as a standalone reporting tool or integrated directly with QuickBooks Online.
Collect one-time payments for items such as damage deposits, fees, maintenance, and last month's rent. Also Allow tenants to 'set it and forget it' with monthly recurring payments for rent, storage, parking, and utilities.
FAQ'S ?
We are here to help you as best property management system in kenya
Still have questions? Why not schedule a personal walk-through with a member of our Kayapro team?
Kayapro360 payments are recurring on your renewal date. You have your choice of paying by Mpesa or credit card (Visa, MC, Disc, AMEX).
Invoiced payments may be made only by for one year contracts. For details on setting up invoicing, contact us.
Note: Please Refer
support section for more information.
We have excel templates that you can download and use to import all your current unit and tenant lease information. You can automatically import all your google contacts from within RentPost,
and depending on which account you've signed up for, you'll get free Relax Team integrations and training support.
Note: Please Refer
support section for more information.
While we'd be heart-struck to have you leave, you are welcome to cancel your account at any time, no questions asked.
Cancellations can be done from the billing page within your Kayapro account.
Note: Please Refer
support section for more information.
Security is taken extremely important at Kayapro360! We employ the industry's highest data transmission standards. Kayapro360 is fully PCI-DSS compliant. Your data is always encrypted with a 256-bit bank-level encryption key. All sensitive information such as bank accounts and credit cards are stored in a separate environment with a 1024-bit key technology and proprietary cryptographic server infrastructure.
This network supports full CISP PCI certification, intrusion monitoring, and full redundant power and data backup.
Note: Please Refer
support section for more information.
Your program is incredible, I can't say enough good things about it. After doing extensive research online, we found your program to be a better fit than other packages that claimed every feature except those that were really necessary.
Elizabeth
Developer
Kayapro360 offers value for money. A dedicated team that is open to stretching when necessary. From the first day, get into action. We look forward to quick responses from Kayapro360's next-level managers in situations that are beyond the capabilities of the ground team. The operations team should be further trained to adhere to the systems and procedures in properties that believe professional management.
williamson
Developer
After migrating to Kayapro360,
the hours we spent collecting rent
took a nosedive.
Sophie Carr
Landlord
Who We Are
Kayapro is a leading provider of property management solutions tailored for the unique needs of the Kenyan real estate market. With years of experience in the industry, we understand the challenges faced by property owners and managers and are committed to delivering innovative software solutions to address these challenges.
Our team comprises dedicated professionals with expertise in property management, technology, and customer service. We are passionate about empowering property managers with the tools they need to streamline their operations, enhance tenant satisfaction, and maximize profitability.
Our Mission
At Kayapro.co.ke, our mission is to revolutionize the property management industry in Kenya by providing cutting-edge software solutions that empower property owners and managers to achieve their goals efficiently and effectively. We are committed to delivering exceptional value to our clients through innovation, reliability, and unparalleled customer service.
Our Values
Integrity: We operate with the highest standards of integrity, honesty, and transparency in all our interactions.
Innovation: We continuously strive to innovate and improve our products and services to meet the evolving needs of our clients and the market.
Customer-Centricity: We are committed to putting our customers first and delivering exceptional value through personalized solutions and outstanding support.
Collaboration: We believe in the power of collaboration and work closely with our clients, partners, and team members to achieve shared success.
Excellence: We are dedicated to excellence in everything we do, from product development and implementation to customer service and support.
Your premier destination for property management solutions in Kenya.
Comprehensive Features:
Our property management system offers a comprehensive suite of features designed to simplify your day-to-day tasks. From tenant management and rent collection to maintenance tracking and financial reporting, our platform covers all aspects of property management.
Tailored for the Kenyan Market:
We understand the intricacies of the Kenyan real estate market and have designed our system to address the specific needs of property managers in Kenya. Whether you own residential apartments, commercial buildings, or mixed-use developments, our platform is customizable to suit your requirements.
User-Friendly Interface:
Our intuitive user interface makes it easy for property managers to navigate the system and access the information they need quickly. With minimal training required, you can start maximizing the efficiency of your property management operations from day one.
Cloud-Based Accessibility:
Access your property management system anytime, anywhere, with our cloud-based solution. Whether you're in the office, at home, or on the go, you can stay connected to your properties and tenants with ease.
Dedicated Support:
At Kayapro.co.ke, we pride ourselves on providing exceptional customer support. Our team of experts is here to assist you every step of the way, from implementation and onboarding to ongoing support and training.
Best Property Management System
From scheduling tasks to automating the sending of invoices, Kayapro consolidates all aspects of your rental process into one convenient platform. Our cloud-based real estate management software is tailored for property managers and hoteliers seeking to modernize and automate their operations while driving rapid business growth. Widely regarded as one of the best industry-ready property management systems in Kenya and the East African market, Kayapro offers a comprehensive suite of advanced features. Whether managing commercial buildings, rental properties, leased buildings, or hotels, our system simplifies operations and enhances efficiency.
Developed in collaboration with hundreds of property managers and realtors, Kayapro empowers users to take complete control of their real estate business. Our intelligent property management software is equipped with a plethora of automated features designed to streamline processes across any property type or hotel. Whether you're managing Airbnb listings, apartments, rentals, guest houses, furnished short-term room bookings, or engaging in property buying and selling, Kayapro is tailored to fit your specific business needs.
Water Billing Management System
Introducing our Water Billing Management System—a comprehensive solution designed to streamline the process of water billing for both residential and commercial properties. With our system, managing water consumption, recording previous meter readings, updating current readings, and generating bills has never been easier.
Key Features:
Meter Reading Recording: Easily record previous meter readings and update current readings with just a few clicks. Our intuitive interface allows users to input data accurately and efficiently.
Billing Generation: Automatically generate water bills based on the recorded meter readings and predefined billing rates. Our system calculates the usage and generates bills in a clear and concise format, ready for distribution to customers.
Customer Management: Maintain detailed records of customers, including their contact information, billing history, and payment status. Keep track of customer interactions and communications for efficient customer service.
Usage Analysis: Gain insights into water consumption patterns with comprehensive usage analysis tools. Identify trends, anomalies, and potential areas for conservation efforts to optimize water usage.
Billing History: Access a complete history of water bills for each customer, facilitating easy reference and tracking of payment history over time.
Automated Notifications: Send automated notifications to customers regarding upcoming bills, payment reminders, and other relevant information to improve communication and reduce late payments.
Customization Options: Tailor the system to fit your specific needs with customizable settings for billing cycles, rates, and billing formats. Adapt the system to accommodate unique billing requirements or regulations.
Our Water Billing Management System is designed to simplify the process of water billing, saving time and resources for property managers, utility companies, and municipalities. Experience greater efficiency, accuracy, and transparency in water billing operations with our comprehensive solution.
More Features of Kayapro
Smart Tenant Information Management
With Kayapro, managing tenant information becomes effortless. Organize tenants' details, transactions, and communications seamlessly, reducing the time spent searching for emails and phone numbers. Our intuitive interface ensures efficient tenant data management, making your operations easier, quicker, and smarter.
Tenant Portal
Kayapro includes a dedicated tenant portal, empowering tenants with convenient self-service options. Through the portal, tenants can access their invoices, shared files, statements, and report damages. Additionally, tenants can easily raise complaints or inquiries directly to the landlord or management, fostering transparent communication and tenant satisfaction.
Bulk Invoicing & Rent Payment Receipt
Simplify your rent collection process with Awasam Kayapro's bulk invoicing feature. Send rent invoices to all tenants at once, saving time and effort. Furthermore, streamline payment tracking with automated rent payment receipts. Once tenants honor their invoices, payments are seamlessly recorded and reconciled to each tenant's profile, eliminating manual intervention and reducing errors.
Automated Payment Integration
Awasam Kayapro offers seamless integration with leading payment gateways such as KCB Bank and M-PESA Paybill. This integration enables automated rent collection and payment reconciliation. Rent payments made through these channels are automatically reconciled to each tenant's profile, ensuring accuracy and efficiency in financial transactions.
Accounting
Take control of your finances with Awasam Kayapro's built-in accounting module. Manage expenses, track income, and maintain detailed financial records effortlessly. The module includes features such as expense management, charts of accounts, balance sheets, and profit & loss statements, providing comprehensive insights into your financial health—all at the click of a button.
Landlord Statement
Property managers can generate monthly reports for landlords effortlessly with Awasam Kayapro. The system automates the generation of landlord statements, providing a detailed overview of property performance, rental income, expenses, and other key metrics. This feature simplifies reporting and ensures transparent communication between property managers and landlords.
File Sharing
Streamline document management with Awasam Kayapro's file sharing feature. Easily share important documents such as tenancy agreements, inspection reports, and notices with tenants. The system provides a secure and centralized platform for document storage and sharing, facilitating efficient communication and compliance management.
Bulk SMS Notifications
Stay connected with tenants through Awasam Kayapro's bulk SMS notification feature. Send automated SMS reminders to tenants with payment arrears, reducing late payments and improving cash flow management. Additionally, communicate important announcements or updates to all tenants simultaneously with the click of a button, ensuring timely communication and tenant engagement.
Unlimited Users
Awasam Kayapro offers flexibility and scalability with unlimited user access. Add an unlimited number of users to the system, allowing property managers, staff members, and other stakeholders to access the platform as needed. Whether you're managing multiple properties or a large team, Awasam Kayapro accommodates your growing business needs seamlessly.
Tenant Management
The Awasam Kayapro system provides robust tools to manage tenant information effectively. From storing contact details and lease agreements to tracking payment history and maintenance requests, our platform simplifies tenant onboarding and communication. With Awasam Kayapro, you can ensure efficient record-keeping and provide exceptional tenant service.
Rent and Payment Processing
Awasam Smart Property and Rental Management System offers comprehensive rent management features. From automated rent calculations to payment reminders and online payment processing, our system streamlines the rent collection process. Tenants can conveniently pay their rent, while property owners can track and manage payments effortlessly, ensuring financial stability and tenant satisfaction.
Maintenance and Service Requests
Facilitate maintenance and service requests with Awasam Kayapro. Tenants can submit requests through the system, which instantly notifies property owners or managers. This feature streamlines maintenance operations, ensuring timely resolution of issues and enhancing tenant satisfaction. With Awasam Kayapro, you can maintain your properties effectively and minimize downtime.
Financial Reporting
Gain valuable insights into your property's financial performance with Awasam Kayapro's comprehensive reporting tools. Generate detailed financial reports, including rent collection summaries, expense tracking, and budgeting information. Property owners or managers can access these reports to make informed decisions and optimize their property's profitability.
Document Management
Organize and manage important documents with Awasam Kayapro's document management feature. From lease agreements and inspection reports to insurance documents, our system provides a centralized repository for easy access and retrieval. Ensure compliance and streamline communication by securely storing and sharing documents with tenants and stakeholders.
Analytics and Insights
Make data-driven decisions with Awasam Kayapro's analytics and insights. Our system provides valuable metrics and key performance indicators, such as occupancy rates and financial projections, to help you optimize your property's performance. With Awasam Kayapro, you can identify trends, track progress, and stay ahead of the competition.
Automated Reminders
Stay on top of important deadlines and tasks with Awasam Kayapro's automated reminders. From rent payments to lease renewals and maintenance appointments, our system sends timely reminders to tenants and property owners, reducing the risk of missed deadlines and overlooked responsibilities. With Awasam Kayapro, you can ensure efficient operations and maintain tenant satisfaction.
Unit Vacancy Information
Track and manage vacant properties with Awasam Kayapro's unit vacancy information feature. Property owners or managers can easily identify and monitor vacant units within the system, streamlining the leasing process. Generate reports and share vacancy information with team members or landlords to expedite the leasing process and maximize occupancy rates.
Service Charge Fee Management
Efficiently manage utility or service charge fees with Awasam Kayapro's fee management capabilities. Property owners or managers can monitor and raise charges to tenants within a few clicks, ensuring accurate billing and transparent communication. With Awasam Kayapro, you can streamline fee management processes and maintain financial transparency.
Detailed Reports and Dashboards
Access comprehensive reports and customizable dashboards with Awasam Kayapro. Our system allows users to download reports directly from their dashboards and tailor them to their specific requirements. Track key performance indicators, monitor financial metrics, and gain a holistic view of your property portfolio with Awasam Kayapro's detailed reports and dashboards.
Multi-Currency Support
Expand your reach with Awasam Kayapro's multi-currency support. Our system caters to users and tenants from diverse regions by supporting multiple currencies. Enhance user experience and accessibility, making Awasam Kayapro accessible to a wider audience and ensuring global scalability.
Data Security and Privacy
Protect sensitive information with Awasam Kayapro's robust security measures. Our system prioritizes data security and privacy, incorporating encryption, access controls, and regular data backups to safeguard your data. With Awasam Kayapro, you can trust that your information is secure and compliant with industry standards.
Scalability and Flexibility
Grow your business with Awasam Kayapro's scalable and flexible platform. Whether you manage a single property or a large portfolio, our system adapts to your changing business needs. Customize workflows and processes to suit your requirements, ensuring seamless integration and efficient operations with Awasam Kayapro.
Integration with Smart Home Technology
Enhance property management with Awasam Kayapro's integration with smart home technology. Our system seamlessly integrates with smart devices and systems, allowing users to remotely control and monitor various aspects of the property. From temperature control to security monitoring, Awasam Kayapro provides advanced features to optimize property performance and tenant satisfaction.
Training and Support
Receive comprehensive training and support with Awasam Kayapro. Our platform offers training materials, documentation, and customer support to assist users in effectively utilizing the system. Whether you're a new user or an experienced property manager, Awasam Kayapro ensures a smooth onboarding process and ongoing assistance when needed.
Compliance and Regulations
Stay compliant with Awasam Kayapro's compliance and regulations features. Our system helps property owners or managers adhere to regulatory requirements and industry standards, ensuring legal compliance and mitigating risks. With Awasam Kayapro, you can maintain transparency, accountability, and integrity in your property management practices.
Collect Rent On Time
Kayapro360 allows you to accept electronic rent payments in a simple and secure manner. It also ensures your privacy and security. Accept Mpesa payments, credit cards and bank transfers.