Powerful Features to Optimize Your Rental Business
With Kayapro360, landlords, property managers, and agencies run portfolios end-to-end: automate collections, simplify leases & maintenance, centralize communication, and unlock real-time financial insights—all in one place.
Everything you need to manage rentals
Modern tools for landlords, agencies, and property managers —by Kayapro360.
Properties
Create buildings & units, set rent, utilities, amenities, and availability from a unified dashboard.
Tenants
Verified tenant records with contacts, IDs, documents, payment history, and notes.
Leases
Generate, e-sign, renew, and track notice periods with reusable templates.
Vacants
Spot empty units instantly and reduce downtime with alerts and quick listings.
Maintenances
Tenant ticketing with photos, vendor SLAs, cost tracking, and full audit trails.
Rent Payments
Automated M-PESA & bank rails, digital receipts, and smart arrears reminders.
Transactions
Log inflows/outflows, bank transfers, and M-PESA transactions with exports.
Expenses
Capture bills, categorize costs, attach proofs, and keep clean books.
Accounting
Chart of accounts, reconciliations, and downloadable Excel/CSV reports.
Communications
Centralize SMS, email, and in-app messages with templates and schedules.
Payment Messages
Automated confirmations, arrears nudges, and renewal reminders with matching.
Reporting
Rent Roll, Aged Receivables, Income & Expense, Cash Flow, Balance Sheet.
Agency Reports
High-level KPIs, owner statements, and branded exports for portfolios.
Advisors
On-demand expert guidance for pricing, policies, and growth decisions.
Payroll
Run staff payroll with payslips, taxes, and statutory summaries.
Integrations
M-PESA Paybill/Till, bank APIs, bulk SMS, and accounting tools—ready to go.
Why Kayapro360’s Features Make It a Go-To Property Management Software
Maximizing rental returns requires consistent collections, transparent communication, and tight operations. Kayapro360 ships with the tools teams rely on daily—so you spend less time on admin and more time growing.
Complete Property Management
Structure your portfolio with buildings, units, and amenities. Track availability, lease status, and key dates in real time. Keep rich tenant profiles—contacts, IDs, documents, payment history, and conversation logs—for full context at a glance.
- Custom fields, roles & permissions
- Bulk import via Excel/CSV
- Audit trails on critical actions
Leases & Vacancies
Draft and renew leases with e-signatures. Automate renewal reminders and notice periods. Reduce downtime using vacancy monitoring, alerts, and fast listings when units free up.
- Reusable, localized lease templates
- Secure digital document storage
- Renewal, notice & penalty workflows
Maintenance & Operations
Tenants submit requests with photos; you assign vendors, track SLAs, and communicate inside the ticket. Costs roll into reports automatically, and full audit trails keep everyone accountable.
- Mobile-friendly ticketing & updates
- Vendor directory with service costs
- SLA timers, statuses & notifications
Payments, Accounting & Payroll
Automate rent through M-PESA Paybill/Till and supported bank rails. Send digital receipts, match deposits, and reduce arrears with smart nudges. Track expenses and reconcile statements; run payroll for onsite staff with payslips and compliant summaries.
- Auto-reconciliation & one-click exports
- Chart of accounts & categories
- Payslips with statutory calculations
Clear Communication & Insightful Reporting
Centralize SMS, email, and in-app messages. Ship confirmations, updates, and arrears notices using templates and schedules. Build trust with reports like Rent Roll, Aged Receivables, P&L, Cash Flow, and Balance Sheet. For agencies, Owner & Agency Reports provide branded statements and KPIs by property or portfolio.
Security & Compliance
Kayapro360 safeguards your portfolio with encryption in transit and at rest, daily backups, MFA, and role-based access. We align with the data protection best practices and provide audit support on Enterprise.
- Encryption at rest & in transit
- Daily encrypted backups
- MFA & granular permissions
- Data processing agreements (Enterprise)
You didn’t become a landlord to be a bookkeeper.
Let Kayapro360 automate rent, accounting & reporting while you scale.
Get Started Now