Service Charge Management System in Kenya
Automate your estate service charge billing, reminders, and reporting across multiple properties and tenants with ease.
Start Free TrialManaging service charges for estates or housing societies can be complex: calculating levies, issuing invoices, tracking payments, and reconciling accounts for dozens—or hundreds—of units. Our Service Charge Management System in Kenya simplifies every step with automated workflows, multi-tenant billing, and built‑in financial statements.
Discover how estate managers, property administrators, and landlords leverage our platform to save time, reduce errors, and improve transparency with residents.
Core Features
Automated Invoicing
Generate and send monthly service charge invoices to tenants or unit owners automatically.
Multi‑Tenant Support
Manage billing for multiple units, apartment blocks, and estates from one central dashboard.
Payment Reminders
Automate SMS and email reminders for upcoming and overdue service charge payments.
Financial Reporting
Access P&L, aging reports, cash‑flow forecasts, and detailed payment histories by estate.
Multi‑Gateway Payments
Integrate M-PESA, bank transfers, and card payments for seamless fee collection.
Export & Download
Download invoices and reports as PDF or CSV for record‑keeping and audits.
Who Can Use Our System
Estate Managers
Oversee service charge billing and collections for entire residential or commercial estates.
HOA Administrators
Manage homeowners association fees, track payments, and share transparent reports with members.
Property Managers
Centralize billing for multiple properties, send reminders, and reconcile payments quickly.
Landlords
Handle communal service charges alongside rent—generate separate invoices per unit.
Facility Managers
Allocate maintenance costs, manage vendor bills, and integrate into overall service charges.
Accountants
Export detailed financial statements for auditing, tax filings, and budgeting.
How It Works
1. Configure Charge Items
Define categories—maintenance, utilities, security—and set rates per unit or square meter.
2. Generate Invoices
Run batch invoicing for all tenants or owners at the click of a button.
3. Send Reminders
Automate SMS/email reminders for upcoming and overdue charges.
4. Reconcile Payments
Link payment gateways to auto‑match deposits with invoices.
5. Run Reports
View aging reports, cash‑flow analysis, and export for accounting.
6. Share with Stakeholders
Download and email branded statements or give residents portal access.
Ready to Simplify Service Charge Billing?
Save time, reduce errors, and improve transparency with our Service Charge Management System in Kenya.
Start Free Trial